All those applying to Festival of Recorded Movement (F-O-R-M) must agree to the following rules and regulations:
- Individuals and groups (“Applicant”) submitting short films to the F-O-R-M for consideration and possible showing must possess all necessary rights and permissions for all video and audio tracks submitted to F-O-R-M. F-O-R-M is not responsible for clearing, publishing, performance or other rights for the short films it screens or promotes on its site or at the festival.
- Those lead artists younger than 18 years old, on December 1, 2016, must send a letter to the F-O-R-M written by your legal representative (e.g., parents) including contact information, which enables you to apply to the festival. Due to legal restrictions we cannot accept applications by people younger than 18 years old without consent from their legal representatives.
- All applicants grant the F-O-R-M the non-exclusive rights to reproduce the video in whole or in part and to showcase the short film for the purposes of the festival or its promotion (until December 31, 2021).
- F-O-R-M retains the right to alter, shorten or cancel the festival, and will not be held liable for compensation in any of these situations. F-O-R-M agrees that upon the event of cancelling the festival, all rights related to the selected submission will revert to the Applicant and where relevant, the Applicant's associates.
- All applicants, by submitting to the F-O-R-M, hereby allow the F-O-R-M to preview the short film. By agreeing to these rules and regulations all applicants pledge that they hold the rights to this film and have the right to distribute this material to the F-O-R-M . All applicants understand that once submitted, their entry cannot be withdrawn. They understand that the F-O-R-M , although they take every precaution, cannot be held responsible for loss or damage of submission materials. If accepted, F-O-R-M reserves the right to keep all short films filed for F-O-R-M educational and archival purposes. If accepted lead artists expressly grant the F-O-R-M the royalty-free, irrevocable, non-exclusive right and license to exhibit their short film or video and to use, reproduce, publish, translate, and exhibit any and all publicity materials related to the film, including but not limited to stills, press releases, bios, and trailers, in whole or in part, without limitation to territory, and/or to include said publicity materials with other works in any form, media, or technology. F-O-R-M agrees not to claim these rights in relation to submissions that are not selected for showing.
- All applicants agree to not hold the F-O-R-M , its management, employees and volunteers, as well as any of its funders, sponsors and affiliated entities, harmless from any damages or losses relating to any materials applicants may submit.
- Successful Applicants may not have another public screening of their short film in Metro Vancouver between January 2017 and the F-O-R-M, without expressed permission from the Artistic Director of the F-O-R-M.
- If the Applicant’s film is selected to be shown at the festival, the applicant will be required to submit a high quality, screen-ready, digital version to the F-O-R-M (i.e., the short film must be at least 1080 pixels high, and in MPEG, MOV, AVI, or MP4 format). Failure to submit a video meeting the minimum technical quality requirements by May 22nd (Commissioning Fund films) and April 21st (Short Films) 2017 may result in elimination from the F-O-R-M.
- Films commissioned by the F-O-R-M remain the property of the F-O-R-M and Cineworks, and may be used for promotional or screening purposes, until December 31, 2021, at which point the promotional or screening rights are transferred to the lead artist, however the F-O-R-M retains educational and archival rights.
- Applicants of the Commissioning Fund Application understands that they must be between the ages of 15-25 at time of application and a Canadian citizen. No refunds will be issued once payment is made.
Last updated September 22, 2016